I'm suggesting the procedure for collection of data from citizen's & processing and card distribution as follows:
We will divide this work it into three parts
I. Office Work
II. Field Work
III. Continuation
First I will talk about Field work. It will be done in three parts
A] Data collection and data entry
B] Photo & Biometric data collection
C] Distribution
[A] DATA COLLECTION & DATA ENTRY
1. Data will be collected by college going students. Mainly First/Second/Third year (BA/BCom/BSc). For this work they will get renumeration say Rs. 20 to Rs 50 per form they completed.
Form will be designed and supplied by govt.
(i) Easily available-
In every town/village there are college going students
(ii) Knows local language as well as English as passed 12th, computer literate.
Easy to train.
(iii) Knows local conditions and facts because residents of that place also may be personal relations
(iv) Can do work at their own pace and time no need of supervision.
2. Each student (willing to work) will register him/herself online to concerned dedicated website which allot them unique permanent Identification number & password to access the site and also a I-Card which they will laminate after getting printout.
3. Each volunteer will start work from Him/Herself and his/her family.
4. After complete filling form same person will go to Internet centre (created at the college centre) and fill all information on online form (Uploading data) or he will do this work at his pace & place (Some students may have computers with Internet connection)
- This will reduce mistakes in the data entry.
- delay due to less or wrong information (Incomplete forms)
5. For this work he/she will log-in with his /her ID-password.
6. After successful uploading, that particular citizen will be allotted permanent citizen code automatically.
7. Volunteer will take print-out in parts
(i) one for him/herself
(ii) other two, will handover to that card holder(citizen)
8. Uploaded forms will be collected by the college centre for further processes. Volunteer will get acknowledgement of the same.
9. After successful upload one auto generated e-mail sent to volunteer.
This will complete the process of that form.
The renumeration will be credited to his/her bank account.
[B] PHOTO & BIOMETRIC DATA COLLECTION
At every town/village there are professional photographers. We use them for photo collection.
As like student the photographer willing to work, will register him/herself online which will give them unique ID and password and I-card.
1. After getting his/her citizen Id number receipt from volunteer, will go to this photographer. Submit receipt to photographer
2. After getting receipt, photographer will take 4 photographs of that person Full, Close up, Left, Right as well as finger prints on particular paper.
3. Keep his part of receipt him self and return citizen's part to them.
4. He/she will upload these photos and scanned copy of finger prints using his ID and password.
5. After due quantity, he/she will copy all this on a CD/DVD and submit it at college centre.
6. After successful upload one auto generated e-mail will go to him/her.
FOR BIOMETRIC DATA We will supply them required training & equipments.
[C] DISTRIBUTION
1. After getting photo and fingerprints, create card.
2. This can be send by post (as that of PAN card) or through the same person who collected the information. It depend on quantity.
At the time of registration, we will take bank account information from volunteer and photographer so that after successful completion of work money will get transferred automatically to the concern account.
IMPLEMENTATION (office work)
1. Form should be created and filled up in two languages.
(i) Mother Tongue or State language - as per the situation
(ii) English -software purpose
2.Software and web development.
3. Infrastructure - computers with Internet connection and power backup at each college centre according to number of volunteers/population to be covered, printers scanners, etc.
4. Distribution and collection of forms/Cd's/DVDs.
central - state - college centre - field worker
5. Creation of cards.
6. Distribution.
7. Correction if any - through same volunteer/photographer.
8. Continuation & Updation - births/deaths/migration/marriages/other changes/lost of card due to fire, flood, accidents etc.
9. First card will be provided free of charge, duplicate may be charged properly.
FORM STRUCTURE
A] Personal information
B] Family information
In this we will link family members to each other which is very helpful for many kind of purposes.
C] Economical information
D] Social information
E] Educational Information
G] Photo and fingerprints
(We can use basic structure of ITR-form for this purpose)
